🤖 When AI Shows Up to Your PM Meeting

AI has officially RSVP’d “Yes” to every project meeting — sometimes as the assistant, sometimes as the decision-maker, and occasionally as the uninvited guest who hijacks the conversation.

“AI in Project Management” is the hottest trend of 2025 — and depending on who you ask, it’s either a productivity revolution or the fastest way to turn your PMO into a panic room.

Let’s explore what’s actually happening, with data, stories, and a few practical ways to keep your job while the robots take over the world…er…your status reports.

📊 The Data Doesn’t Lie (But It Sometimes Exaggerates)

1️⃣ JPMorgan & the Coding Assistant
Efficiency jumped 20%. Developers loved it. Management took credit.

2️⃣ Atlassian’s AI Paradox
AI saved developers 10 hours/week… and bureaucracy stole those hours right back.
(Lesson: If your culture’s a mess, no robot can save you.)

3️⃣ SPAR Retail’s Copilot Win
Deployed Microsoft 365 Copilot → saved 715 hours, cleaner reporting, fewer emails.
(Lesson: Start small. Train people. Measure impact. Don’t overhype.)

4️⃣ The Great Auto-Slide Disaster
A team used AI to “auto-generate” project slides. It reported “All Green – No Risks” on a project that was three weeks late. The board didn’t laugh. The AI still insists it was right.

💡 Five Ways to Use AI Without Becoming Its Sidekick

1️⃣ Automate pain, not pride.
Start with repetitive stuff: schedule chasing, risk updates, reports. Leave strategy to humans.

2️⃣ Define success early.
Know what “AI value” looks like — time saved, accuracy improved, morale lifted. Measure it or you’re just guessing.

3️⃣ Pilot small. Iterate fast.
One tool. One team. One sprint. Observe. Adjust. Scale. Repeat.

4️⃣ Train humans first.
AI isn’t plug-and-play. People need practice. Otherwise, they’ll treat it like Clippy 2.0.

5️⃣ Beware the shiny toy trap.
New ≠ necessary. If it doesn’t solve a user or business problem, skip it — no matter how many times LinkedIn influencers say “game-changer.”

🧠 The Bigger Question

If AI can do your Gantt charts, meeting notes, and risk logs — what’s left for the human PM?
Answer: Everything that actually matters!
Influence. Empathy. Alignment. Making sense of chaos.
AI can process data — it can’t read the room.

💬 Let’s Talk

1️⃣ What’s the one PM task you’d never let AI touch?
2️⃣ Has AI ever made your job harder?
3️⃣ How do you measure “AI success” — time saved or headaches prevented?
4️⃣ If your project fails, who’s accountable — you or the bot?
5️⃣ If you could build an AI agent to help with your day, what would it do?

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